This data privacy statement informs you about the purpose, type and extent to which we collect and use personal data.
This follows the requirements laid down in the General Data Protection Regulation (GDPR) and the German Telecommunications Digital Services Data Protection Act (TDDDG).
Secure Access
This website uses an encrypted connection for all of its pages. This connection is secured with a state-of-the-art SSL certificate issued by LetsEncrypt.org.
Access Data / Server Logfiles
Like any other webserver ours stores every access to our website (so-called server logfiles). This data includes the accessed page, date and time, browser version and IP address of the visitor.
Logfiles serve to identify and fix technical problems. They are accessible only to the technical administrator, and they are deleted in regular intervals.
Storing the IP address is important to protect this website against hacking activities.
Cookies
Cookies are small files that are saved on the visitor's device (PC, smartphone, etc.); they contain individual temporary information designed for this device. Their purpose is to create a better user experience (e.g. by keeping your login session alive).
You may limit or prevent the use of cookies by adjusting your browser settings accordingly, and you may also delete cookies stored on your device by using the corresponding browser function. However, this may lead to a poor user experience.
Third Party Content and Services
This website uses content and services provided by third parties: YouTube and Vimeo for video display, Google Maps and MapsOpenStreetMap for the display of locations and route planning services. These platforms register the user's IP address and other device-related data, and they use cookies. Wherever we use this kind of content we give you a choice to activate the connection and accept these platforms' terms and services.
We do not use services or plugins provided by Google or Meta (Facebook/Instagram), but we link to our social media channels on these platforms.
Web Statistics
We do not create any web statistics to track user behaviour. We trust in our own judgement on the content we provide, and otherwise keep an open ear to your feedback.
Contact Form
If you use our contact form, your data will be transferred to us in order to answer your request. The contact form generates a regular e-mail message to us which we will treat with the same high level of confidentiality as if you had sent it from your personal e-mail client—your data will not be stored on our webserver or in any of our databases, unless you ask us to.
Newsletter
Through our newsletter, we keep you informed about us and our events. As a general rule, we provide updates
- once or twice a year informing about our annual plans
- 1–3 months in advance of upcoming events (usually 6–8 events per year)
- on special occasions or regarding important updates (rarely, as and when they arise)
If you would like to receive the newsletter, we need a valid email address and your name (preferred, but optional). Our newsletter is tailored to your region, including or excluding regional events/information. This allows us to ensure that you only receive information that is relevant to you. In addition, we store the language in which you receive the newsletter, as well as the date and method of your consent (e.g. in writing, via an online form, etc.).
When you subscribe online, we use a confirmation email (“double opt-in”) to verify that you are the owner of the email address provided, or that the owner of that address consents to receiving the newsletter. No further data is collected. This data is used solely for the purpose of sending the newsletter and will not be passed on to third parties.
Each newsletter also contains a dedicated unsubscribe link. If you click on this, all personal data stored about you will be permanently anonymised (it cannot be recovered).
You can unsubscribe at any time via our contact form, or request information about the stored data or request changes/deletion in accordance with the GDPR.
Event Registration
You can register for individual events using the event sign-up form. The data you provide there will be used solely for the purpose of organising the event and will be deleted one month after the event has ended, unless there are legitimate reasons for retaining it for longer. The data will be deleted no later than one year after the event.
Images
This website contains images and image galleries which serve a journalistic purpose by documenting public seminars and special events (e.g. gradings). The images show the participants of those sports events whose written consent we collected before publication.
The image files do not contain any metadata relating to personal information. Neither the location nor the names of the people shown are saved inside the files. Blog articles which contain images may contain captions and descriptions which contain the names and grades of the people depicted, e.g. when they announce successful gradings.
Any person discernible on an image has the right to demand camouflaging their depictions (or any personal information in blog articles). In this case, please point out the pictures and/or blog articles concerned—we will comply with your request at the shortest possible notice.
Access To Personal Data
Only the head of the dojo, the head of TV Weisskirchen's aikido department, the technical administrator and—optionally—a person responsible for communication and PR have access to personal data stored on our servers. They are all required to observe German legislation for handling personal data.
Application, Disclosure, Revision and Deletion
You have the right to (a) demand disclosure about all personal data stored on our servers, (b) ask for this data in a machine-readable format (CSV, Excel), (c) prompt us to change or rectify this data, (d) limit the use of the data, or (e) have it deleted (unless the German law requires us to keep a copy). In any of these cases, please use our contact form or the contact details on our imprint page to get in touch.
Disclosure to Third Parties
Your personal data is not disclosed to third parties, unless you specifically ask us to, or unless we are required to do so under German law. The first instance is assumed when disclosing your data is in the nature of things, e.g. when signing up for a third party's service that requires personalised registration. Should this not be obvious, we will point out the use of your data in each individual case.
PLEASE READ our Imprint, Disclaimer and Terms & Conditions pages for more details.
