This data privacy statement informs you about the purpose, type and extent to which we collect and use personal data.
This follows the requirements laid down in the General Data Protection Regulation (GDPR) and the German Telecommunications Digital Services Data Protection Act (TDDDG).
Secure Access
This website uses an encrypted connection for all of its pages. This connection is secured with a state-of-the-art SSL certificate issued by LetsEncrypt.org.
Access Data / Server Logfiles
Like any other webserver ours stores every access to our website (so-called server logfiles). This data includes the accessed page, date and time, browser version and IP address of the visitor.
Logfiles serve to identify and fix technical problems. They are accessible only to the technical administrator, and they are deleted in regular intervals.
Storing the IP address is important to protect this website against hacking activities.
Cookies
Cookies are small files that are saved on the visitor's device (PC, smartphone, etc.); they contain individual temporary information designed for this device. Their purpose is to create a better user experience (e.g. by keeping your login session alive).
You may limit or prevent the use of cookies by adjusting your browser settings accordingly, and you may also delete cookies stored on your device by using the corresponding browser function. However, this may lead to a poor user experience.
Third Party Content and Services
This website may contain content provided by third parties: videos from YouTube and Vimeo, maps from Google Maps (on the pages about our dojos and training venues), map material from OpenStreetMap and satellite images from Esri. For technical reasons these providers receive your IP address and other device-related data, and some of them set cookies. We never load this content automatically: a connection to the provider is only made after you click the corresponding button. With this click you consent to the data transfer (Art. 6(1)(a) GDPR) and accept the provider's privacy policy. Your consent applies to the current page view only.
We do not use any further services or plugins provided by Google or Meta (Facebook/Instagram), but we link to our social media channels on these platforms.
Maps: OpenStreetMap and Esri
We show interactive maps in two places: the venues on the registration pages of our events (tab “Schedule”) and the worldwide dojo network. The map software (Leaflet) and all related files are hosted on our own server; nothing is loaded from third parties for this. We do not store any information on your device (no cookies, no local storage).
OpenStreetMap. The map is only loaded when you click “Load map”. Only then does your browser request map tiles from the servers of the OpenStreetMap Foundation (OSMF, United Kingdom). For technical reasons the OSMF receives your IP address as well as data such as browser type, time of the request and the page from which the map is requested. The tiles are delivered through a worldwide network of cache servers; which server answers depends on the location of your IP address. For the United Kingdom, the European Commission has adopted an adequacy decision (extended until 27 December 2031). You can read how the OSMF processes data in its privacy policy.
Esri (satellite images). On the dojo network map you can additionally switch to satellite images. For this we ask for your consent once more: only when you click “Load satellite images” does your browser request image data from servers of Environmental Systems Research Institute, Inc. (Esri), 380 New York Street, Redlands, CA 92373, USA (server.arcgisonline.com). Your IP address is transmitted to Esri in the USA, together with data such as browser type and time of the request. Esri is certified under the EU-U.S. Data Privacy Framework; for such companies the European Commission has adopted an adequacy decision (10 July 2023). Read more in Esri's privacy statement.
Withdrawal. Without your click, no connection to OpenStreetMap or Esri is made. You can withdraw your consent at any time with effect for the future by reloading or leaving the page; no further data will be transmitted after that. To exercise your rights regarding data that has already been transmitted, please refer to the respective provider's privacy policy.
Location function and links. The button that shows your position on the dojo network map uses your browser's location permission and asks you for permission first. We do not receive or store your location; when the map zooms to your position, however, your browser requests map tiles for that area from the providers named above. Links on the map (to dojo websites or to route planning at Google Maps) only open on click, in a new window; from then on the terms of the respective website apply.
Web Statistics
We do not create any web statistics to track user behaviour. We trust in our own judgement on the content we provide, and otherwise keep an open ear to your feedback.
Contact Form
If you use our contact form, your data will be transferred to us in order to answer your request. The contact form generates a regular e-mail message to us which we will treat with the same high level of confidentiality as if you had sent it from your personal e-mail client—your data will not be stored on our webserver or in any of our databases, unless you ask us to.
Newsletter
Through our newsletter, we keep you informed about us and our events. As a general rule, we provide updates
- once or twice a year informing about our annual plans
- 1–3 months in advance of upcoming events (usually 6–8 events per year)
- on special occasions or regarding important updates (rarely, as and when they arise)
If you would like to receive the newsletter, we need a valid email address and your name (preferred, but optional). Our newsletter is tailored to your region, including or excluding regional events/information. This allows us to ensure that you only receive information that is relevant to you. In addition, we store the language in which you receive the newsletter, as well as the date and method of your consent (e.g. in writing, via an online form, etc.).
When you subscribe online, we use a confirmation email (“double opt-in”) to verify that you are the owner of the email address provided, or that the owner of that address consents to receiving the newsletter. No further data is collected. This data is used solely for the purpose of sending the newsletter and will not be passed on to third parties.
Each newsletter also contains a dedicated unsubscribe link. If you click on this, all personal data stored about you will be permanently anonymised (it cannot be recovered).
You can unsubscribe at any time via our contact form, or request information about the stored data or request changes/deletion in accordance with the GDPR.
Event Registration
You can register for individual events using the event sign-up form. The data you provide there will be used solely for the purpose of organising the event and will be deleted one month after the event has ended, unless there are legitimate reasons for retaining it for longer. The data will be deleted no later than one year after the event.
Images
This website contains images and image galleries which serve a journalistic purpose by documenting public seminars and special events (e.g. gradings). The images show the participants of those sports events whose written consent we collected before publication.
The image files do not contain any metadata relating to personal information. Neither the location nor the names of the people shown are saved inside the files. Blog articles which contain images may contain captions and descriptions which contain the names and grades of the people depicted, e.g. when they announce successful gradings.
Any person discernible on an image has the right to demand camouflaging their depictions (or any personal information in blog articles). In this case, please point out the pictures and/or blog articles concerned—we will comply with your request at the shortest possible notice.
Access To Personal Data
Only the head of the dojo, the head of TV Weisskirchen's aikido department, the technical administrator and—optionally—a person responsible for communication and PR have access to personal data stored on our servers. They are all required to observe German legislation for handling personal data.
Application, Disclosure, Revision and Deletion
You have the right to (a) demand disclosure about all personal data stored on our servers, (b) ask for this data in a machine-readable format (CSV, Excel), (c) prompt us to change or rectify this data, (d) limit the use of the data, or (e) have it deleted (unless the German law requires us to keep a copy). In any of these cases, please use our contact form or the contact details on our imprint page to get in touch.
Disclosure to Third Parties
Your personal data is not disclosed to third parties, unless you specifically ask us to, or unless we are required to do so under German law. The first instance is assumed when disclosing your data is in the nature of things, e.g. when signing up for a third party's service that requires personalised registration. Should this not be obvious, we will point out the use of your data in each individual case.
PLEASE READ our Imprint, Disclaimer and Terms & Conditions pages for more details.
